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Field Subcontracts Administrator

Company: Matrix Service, Inc
Location: Columbia
Posted on: October 12, 2019

Job Description:

* Represent the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."

* Actively support the Company's commitment to safety and its "Core Values."

* Initiate subcontractor's pre-qualification process and expedite & assist as needed.

* Initiate subcontract documents, and expedite delivery, signing and return with subs.

* Analyze all subcontracts including the conditions, scope, and other Works information to identify requirements and deliverables and to highlight areas of risk such as ambiguities, conflicts, or deviations from the scope of work. Makes recommendations to the Project Manager on the mitigation of these risks. Closely monitors and supports remedial actions and implements appropriate actions.

* Assist in procuring subcontractor quotes as needed.

* Responsible for managing bid review process, including analysis of exceptions and clarifications to subcontract terms and conditions and scope of work.

* Prepare bid tabulations for all subcontract bid packages.

* Prepare final subcontract with all necessary attachments, including incorporation of final agreed subcontract terms and conditions, scope of work and compensation. Prepare a Schedule of Values (SOV) to be used as a basis of progress payment claims.

* Engage the Project Manager and Project Procurement Manager to ensure subcontracts and invoice approval systems are implemented in accordance with the company's established policies, procedures and business practices.

* Develop and manage appropriate mechanisms to monitor compliance with subcontract terms and conditions.

* Manage the subcontract Change process, including request for change quotations, review of change quotations and issuance of change orders, including revised SOVs

* Manage procedures to recognize and identify subcontract claims as they develop and manage the timely resolution under the Subcontract's change provisions wherever possible, obtaining claims and legal expertise as appropriate.

* Provide the Project Manager with reviews and analysis of the subcontract commitment data and payments position and assist Project Controls in the development and maintenance of overall cost management, including subcontract cost forecasting.

* Assist the Business Unit Controller in providing subcontract accruals for month end financials.

* Maintain and update subcontract original files. Insure that all forms are properly signed.

* Ensure subcontract insurance provisions are followed. If a variance is required to the approved subcontract insurance provisions, advises project management of potential risks and if agreed requests variance from legal for insurance coverages. Expedite and review copies of subcontractors' certificates of insurance and insure that they stay current and updated.

* Review all subcontractor applications for payment. Make sure that all documents (subcontracts, work orders, changes, etc.) are signed to enable processing to be completed. Work directly with subcontractors as needed to correct any invoicing problems.

* Enter all necessary information into the accounting system.

* Work closely with the accounting department to insure payment process is completed.

* Assist with other administrative & operational functions as time allows.

* This position is located in Maxton, NC

EEO/M/F/Disability/Vets/Affirmative Action Employer

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information.

Keywords: Matrix Service, Inc, Columbia , Field Subcontracts Administrator, Other , Columbia, South Carolina

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