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Medical Record Administrator

Company: Veterans Affairs, Veterans Health Administration
Location: Columbia
Posted on: February 16, 2020

Job Description:

SummaryThis position is located in the Health Information Management section (HIMS) at the Columbia VA Health Care System. The duties and responsibilities are carried out throughout the medical center including all administrative and clinical areas involved with the service. Incumbent(s) provides health information and medical record professional consultation and administrative assistance to the HIMS Manager and Supervisors and to the medical center at large.ResponsibilitiesDuties include, but are not limited to the following: Keeps current on emerging issues and trends in the health information management field, including electronic health record, coding and computer assisted coding, the revenue cycle, release of information and privacy issues, and data exchange Keeps HIMS management and clinical staff abreast of changing technology in electronic systems used to collect, process, code, protect and store health information Researches information and coordinates completion of NATs and Congressional when assigned to HIMs under the Chief HIMs or Assistant CHIMS direction Meet with clinical staff and administrative managers to provide education and correct encounter and documentation errors, per specific clinic needs Provide training to clinical and administrative staff, HIMS and other related staff on encounter form completion Performs quality improvement projects regarding HIMs Collects data, graphing and analyzing results, creating reports and communicating in writing and/or in person to appropriate individuals and groups. Interprets and applies the Joint Commission Standards, VA regulations and medicolegal requirements; VA policy memoranda, directives and handbooks pertinent to medical records; medical and procedural terminology, anatomy and physiology; abnormal laboratory results and disease process documentation; regulations governing privacy and confidentiality of medical records; release of information laws and statutes. Work Schedule: Monday - Friday, 8:00am - 4:30pm (subject to change based on agency needs) Financial Disclosure Report: Not requiredRequirementsConditions of EmploymentQualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/07/2020.Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or Experience. Experience. Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. OR, An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, Equivalent combinations of experience and education may be used to meet basic requirements. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation). Grade Determinations:GS-5: None beyond basic requirements. GS-7: Experience. In addition to the basic requirements, at least 1 year of experience comparable to the next lower grade level. OR,Advanced Entry Level Placement.In addition to meeting the basic requirements and the above experience and/or education, the candidate must demonstrate the following KSAs: 1. Comprehensive understanding of clinical classification systems and nomenclatures. 2. Ability to provide advisory and technical expertise on a range of health information management/medical record issues to staff, management, and the general public. 3. Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis. 4. Knowledge of and ability to use and evaluate software programs and information systems relative to health information services. 5. Knowledge of anatomy, pathophysiology, and medical terminology. GS-9: Experience. At least 1 year of experience at the next lower grade level that demonstrates the knowledge, skills, abilities, and other characteristics described at that level. OR,Education. Education equivalent to 2 full years of progressively higher level graduate education or master's or equivalent graduate degree from an accredited college or university in a field directly related to health information.In addition to meeting the basic requirements and the experience and/or education above, the candidate must demonstrate the following KSAs: 1. Ability to interpret and apply knowledge of clinical classification systems such as International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED), and the Healthcare Common Procedure Coding System (HCPCS); 2. Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc.;3. Ability to provide technical advice and/or provide oversight on health information issues. This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity; 4. Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc.; 5. If the position is supervisory in nature, ability to successfully apply principles and techniques of sound human resource management; 6. If the position is supervisory in nature, skill in administrative management, i.e., budgeting, contracting, procurement, property management; and 7. If the position is supervisory in nature, ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities. GS-11: Experience. At least 1 year of experience comparable to the next lower grade level (GS-9) that demonstrates the KSAs described at that level.OR,Education. Education equivalent to 3 full years of progressively higher level graduate education or a Ph.D. or equivalent doctoral degree from an accredited university or college in the field of health information.In addition to meeting the basic requirements and the experience and/or education above, the candidate must demonstrate the following KSAs: 1. Skill in project management and process improvement, which includes the ability to develop new or improved solutions to complex technical problems in health information management; 2. Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statutes and standards; 3. Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures; 4. Ability to interpret, implement, and apply knowledge of privacy and confidentiality requirements affecting individual patient/protected health information; 5. Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records; 6. Ability to communicate and negotiate with professionals in higher level positions; 7. Ability to plan, develop, direct, and evaluate health information or related functions; 8. Ability to successfully apply principles and techniques of sound human resources management; and 9. Skill in administrative management, i.e., budgeting, contracting, procurement, and property management. References: VA Handbook 5005/15, Part II, Appendix G33, Medical Record Administrator Qualification Standard The full performance level of this vacancy is GS-11. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-05 to GS-11. Physical Requirements: Use of fingers; both hands required; near vision correctable to 13" to 16" to Jaeger 1 to 4; far vision correctable in one eye to 20/50 and to 20/100 in the other; ability to distinguish basic colors; hearing (aid permitted); mental and emotional stability required.EducationIMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional InformationThis job opportunity announcement may be used to fill additional vacancies. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. If you are unable to apply online view the following link for information regarding an Alternate Application.

Keywords: Veterans Affairs, Veterans Health Administration, Columbia , Medical Record Administrator, Healthcare , Columbia, South Carolina

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