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Director, Enrollment & Student Affairs Business Operations

Company: Augusta University
Location: Salley
Posted on: November 24, 2022

Job Description:

About UsAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.LocationAugusta University - Our Health Sciences Campus:1120 15th Street, Augusta, GA 30912 Our Summerville Campus:2500 Walton Way, Augusta, GA 30904Job SummaryThis position functions as the business manager for the Division of Enrollment and Student Affairs and the operations manager of the Office of the Vice President: provides counsel and recommendation on daily operations; provides operational assistance to the VP, business coordinators, faculty, and staff related to personnel and non-personnel allocations and reallocations of multiple fund sources. Position oversees all business and financial aspects for all units reporting to the VP. Responsibilities include, but are not limited to: serves as institutional liaison in all aspects of business and operations; manages and coordination of the Office of the Vice President; supervises administrative staff in the Office of the Vice President.ResponsibilitiesResponsibilities include, but are not limited to:

  • Serves as the overall budget manager for all units reporting to the VP; directs and is responsible for annual strategic budget planning processes within the division in collaboration with the Provost's director of budget operations; monitors departmental application of monies for merit and reclassification requests to ensure compliance with institutional and BOR guidelines; reviews budget status and budget detail reports for each unit. Responsible for maintaining and tracking all revenue sources and both short term and long term funding commitments; collaborates with the VP in developing unit procedures for planning, preparing, and managing revenue and expense accounts; provides monthly and annual trend reporting to inform long term unit planning; prepares standard and ad hoc budget reports as needed to support the business case needed for strategic decision making processes.
  • Responsible for identification of appropriate funding sources for personnel costs, operating expenditures, and capital purchases; regularly assesses all categories of revenue against expenditures to ensure most effective and efficient use of capital resources is used to achieve the unit's and division's mission. Responsible for management of multiple fund sources including state appropriations, departmental sales, auxiliary, tuition & fees, sponsored, and foundation accounts. Responsibilities include direct spending authority on accounts totaling approximately $14 million. Advises and counsels the VP on problem resolution related to financial matters; identifies cost saving measures and is responsible for the process improvement cycle for the unit's financial projections. Responsible for preparing financial trend data in support of strategic planning.
  • Responsible for general operations of the Office of the Vice President for Enrollment and Student Affairs including supervision of four full-time staff. Approves TimeNet for appropriate staff, reconciles time. Manage the budgets for the Office of the Vice President and spend as appropriate, including foundation auxiliary, and agency accounts.
  • Responsible of compliance of all financial and human resource policies and procedures for all units reporting to the VP. Serves as the liaison to the Provost's director of operations in all aspects of financial operations; Assist Provost's director of operations during budget preparation and at other times as needed. Monitor ePAR's and payroll reports to ensure funding allocations appropriately align effort, maintains a personnel roster which reflects the original, current, and projected budgets and available shrinkage to be redirected in support of new growth initiatives. Prepares appropriate budget forms needed for transfers, corrections, and budget/revenue establishment.
  • Serves as back up approver of expenditures and approving authority for P-CARD use in the all units of the VP and responsible for ensuring the integrity of P-CARD audit data. Serves as property control and compliance person for the division. Responsible for ensuring reporting requirements are met and compliance is maintained across all departments under the VP
  • Perform all other job-related duties as assigned.Required QualificationsBachelor's degree from an accredited college or university and five years of related progressively responsible experience.Preferred QualificationsMaster's degree from an accredited college or university and three years of relevant experience.Working knowledge of AU's policies and procedures. Complete understanding of the structure and guidelines related to National Institutes of Health sponsored projects.Knowledge, Skills, & AbilitiesAbility to maintain confidentialityDetail-orientedExcellent interpersonal, verbal, and written communication skillsProficient in Microsoft Office and other computer software/databasesShift/Salary/BenefitsShift: Days; Monday - Friday (work outside of the normal business hours will likely be required of an employee in an exempt level position) Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 9/23/22 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!Conditions of EmploymentAll selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.Credit CheckThis position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.Other InformationThis position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.Equal Employment OpportunityAugusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.How To ApplyConsider applying with us today! University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

Keywords: Augusta University, Columbia , Director, Enrollment & Student Affairs Business Operations, Executive , Salley, South Carolina

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