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Clinical Administrative Specialist

Company: Veterans Health Administration
Location: Columbia
Posted on: November 19, 2021

Job Description:


The PACS Administrator in the Imaging Department serves as the sole administrator for the Picture Archiving Communication System (PACS) and all operations within its scope, including all facets of Radiology Information Systems (RIS), Veterans Information System Technology and Architecture (VISTA) and Computerized Patient Record system (CPRS) connectivity and will be the primary contact for all hospital staff, computing personnel and physicians regarding PACS program administrative management.

Learn more about this agency


  • Accepting applications
    • Open & closing dates

      10/22/2021 to 11/07/2021
    • Salary

      $64,649 - $84,049 per year
    • Pay scale & grade

      GS 11
    • Help

      1 vacancy in the following location:
      • Columbia, MO 1 vacancy
      • Telework eligible

      • Travel Required

        Not required
      • Relocation expenses reimbursed

      • Appointment type

      • Work schedule

      • Service

      • Promotion potential

      • Job family (Series)

        0301 Miscellaneous Administration And Program
      • Supervisory status

      • Security clearance

      • Drug test

      • Position sensitivity and risk

        Non-sensitive (NS)/Low Risk
      • Trust determination process

      • Announcement number

      • Control number

        This job is open to
        • Internal to an agency

          Current federal employees of this agency. Clarification from the agency

          This announcement is ONLY open to current, permanent employees of Veteran's Affairs.



          The PACS Administrator is essential to the hospital to ensure that the PACS system functions properly to 1) allow for simultaneous access to images at multiple locations by providers 2) improve Radiologist productivity using computer assisted diagnosis 3) improve image quality 4) reduce the risk of image loss - no films to misplace or lose 5) allow for image archiving to assist in diagnosis 6) reduce patient bed days of care due to decreased time required by Radiologists to complete exams and to 7) assure that the PACS system meets the intent of the American College of Radiology and Joint Commission recommendations.

          Serves as a key member of the PACS implementation team, dedicated to the planning, developing, installation and operation of the PACS Imaging Network. Serves as a liaison for the Office of Information and Technology (Ol&T), Bio-medical employees, and clinical users to ensure the PACS and Voice Recognition (VR) dictation systems are configured to optimize imaging and clinical operations, as well as distribution capabilities. Responsible for the overall management, implementation and analysis of clinical computer packages within the
          Radiology/Nuclear Medicine Services. The administrative responsibility includes: 1) management of the setup/package parameters related to computer applications within the Medical Center, 2) development and communication of training plans and materials, 3) review of the data entered and validation of this information, 4) development of automated methods for data extraction, 5) analysis of data for process improvement and formulation of specific recommendations for reallocating resources of process design and 6) security of the PACS system.

          Incorporated in performance of their duties are the expected qualities of integrity, dependability and decisiveness. Critical performance skills include, but are not limited to interpersonal, organizational, and leadership skills. Portrays flexibility in their schedules to meet the needs of varying patient priorities and displays creativity/ resourcefulness in the completion of his/her duties. Accomplishes duties and responsibilities by establishing a culture of teamwork and cooperation. Members of the team associated with this position, but not limited to, are the Clinical Service Chiefs, Chief of Radiology, Radiology DRT Supervisor, radiologists and ORT staff.

          Provides back-up support to administrative areas and other duties of the Radiology Department as required by the Chief of Radiology. Expected to show initiative by assuming responsibility for unassigned work and plans work so slow or quiet times can be utilized constructively.

          Responsible for PACS administrative management to include initial installation and coordination with Ol&T and BioMed; coordination of hardware and software upgrades; installation of PACS for new modalities; upgrades and changes to the interfaces. Efficient project management includes: 1) knowledge of pertinent laws, regulations, policies and precedents, their impact on the PACS system and ultimately the impact to customer service for all PACS using services, 2) knowledge of local issues, program goals/objectives, work processes and administrative operations of the hospital to improve customer satisfaction for all PACS users in the hospital 3) planning, 4) timing considerations and 5) preparation of staff for PACS installation and upgrades. Serves on hospital committees as assigned to assure seamless PACS operation with all services. Performs validation studies, tests interfaces, generates test criteria and sets hospital requirements.

          Responsible for control of the PACS system configuration to include the management of application entity titles, registration/documentation of all hardware/software and all updates. Evaluates circumstances where operational procedures are needed or PACS/computer packages need revision. Helps coordinate and prioritize clinical requests for software development, modifications or enhancements.

          On a daily basis, the PACS Administrator is the first line of support for PACS operators. The PACS Administrator ensures acceptable levels of system performance by utilizing various tools for monitoring 1) system performance, 2) capacity planning, and 3) imaging to adjust system and operation parameters as necessary. Monitors include image transmission of display errors related to modalities, VistA interface, display workstations, printers, workflow, security risk situations and environmental issues.

          Work Schedule: Monday through Friday; 8:ooam to 4:30pm
          Position Description/PD#: Clinical Administrative Specialist/PD036940
          Financial Disclosure Report: Not required


          Conditions of Employment
          • You must be a U.S. Citizen to apply for this job
          • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
          • Selective Service Registration is required for males born after 12/31/1959
          • You may be required to serve a probationary period
          • Subject to background/security investigation
          • Selected applicants will be required to complete an online onboarding process
          • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
          • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel Qualifications

            To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/07/2021.

            Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

            Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

            You may qualify based on your experience and/or education as described below:
            • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience in overall management, implementation, and analysis of clinical computer packages within the Radiology/Nuclear Medicine Services. The administrative experience includes management of the setup/package parameters related to computer applications within the Medical Center, development and communication of training plans and materials, review
              of the data entered and validation of this information, development of automated methods for data extraction..... click apply for full job details

Keywords: Veterans Health Administration, Columbia , Clinical Administrative Specialist, Administration, Clerical , Columbia, South Carolina

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